Japan Arrival Card Guide: How to Use Visit Japan Web for Fast Immigration

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🗾 Headed to Japan? Don’t Forget This One Arrival Step! I just got back from an amazing trip to Japan — sakura in Tokyo, ramen in Osaka, and a spontaneous day trip to Nara to feed the deer 🦌🍜. Everything was perfect… except for one small hiccup I almost made: I nearly forgot to fill in the Japan Arrival Card (via the Visit Japan Web system). 😅

If you’re a fellow Malaysian planning your dream trip to Japan — whether it’s your first time or your fifth — trust me, this one tiny step will save you a ton of time at immigration. And yes, it’s completely online and 100% free. 🙌

So before you get lost in planning your Kyoto itinerary or hunting for sushi spots in Tsukiji 🎏, let me walk you through the Japan Arrival Card process — step by step — so you can breeze through immigration like a pro. 🛂

📄 What’s the Japan Arrival Card?

The Japan Arrival Card, officially part of the Visit Japan Web system, is a digital immigration and customs form you fill out online before arriving in Japan. ✨

It’s Japan’s way of modernizing and speeding up the arrival process — no more fumbling for paper forms on the plane or stressing out at the immigration counter!

🔍 In simple terms, it’s:

  • A digital replacement for the paper disembarkation and customs forms
  • Completed online before your flight ✈️
  • Contains your passport, trip, and accommodation info
  • Generates QR codes that you’ll scan at the airport upon arrival 🛃

🛃 Why Is It Important?

  • ✅ Faster entry at the airport
  • ✅ Avoids filling forms on the plane ✍️
  • ✅ Makes immigration and customs smoother
  • ✅ Required for QR code entry lanes at most airports in Japan

🧾 Is This a Visa?

Nope! Malaysians enjoy visa-free entry to Japan for up to 90 days 🙌

The Japan Arrival Card (Visit Japan Web) is not a visa. It’s simply part of the immigration and customs clearance process — and it helps you skip paperwork at the airport.

👥 Who Needs to Use It?

If you’re a Malaysian passport holder visiting Japan for tourism, business, or visiting friends/family, you should complete the Visit Japan Web arrival process.

This applies if:

  • You’re arriving by air
  • You’re staying short-term (less than 90 days)
  • You don’t hold a Japan residence card

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Cheap Hotels in Tokyo

5 star

9.3/10Great823 Ulasan
Central Tokyo Tokyo|2.87km dari pusat bandar
Beyond being a bit of a walk from the subway, everything else was impeccable. The room was spacious, and the corner glass windows offered great views. The tower building was affordable, unlike the main building which was out of my price range. The garden was expansive, though the cherry blossoms weren't in full bloom yet, so there weren't many flowers. The lower floors are all shopping malls; you can spend a lot of time just wandering around the hotel, from the tower to the main building. It's a great way to pass the time.
DariTHB 5,293
9.2/10Great1347 Ulasan
Ginza/Tsukiji Tokyo|0.49km dari pusat bandar
This is a brand-new hotel with an excellent location, very close to the subway station. Ginza shopping street is just a few minutes' walk downstairs, yet it's not noisy at all. Downstairs, there's also Kyushu ramen, two FamilyMart convenience stores, and a drug store, making it very suitable for business travelers. Lobby: The lobby is on the 16th floor and offers direct views of Tokyo Tower. There's also a thoughtful smoking room provided for family members. Room: The room has a bit too much furniture, so we had to move some pieces around to open our luggage. The bathroom also functions as both a shower and a bathtub. Breakfast: The breakfast selection is very rich, offering both Japanese and Western options, and the view is also great. Highly recommended; I'll definitely stay here again!
DariTHB 8,333
9.5/10Amazing2332 Ulasan
Ginza/Tsukiji Tokyo|0.66km dari pusat bandar
The hotel's location is convenient, very close to the subway station, making travel easy. Taxis are always waiting outside the entrance. The public areas are incredibly 'grand,' and while the room facilities are a bit dated, they exude an old-class charm. The soundproofing in the main building isn't great, which is directly related to its age. The annex, being less occupied, has less noise from people, but the railway noise is unavoidable and quite noticeable at night. Although breakfast wasn't lavish (I only tried the second floor and the Japanese restaurant on the first basement floor), it was full of ceremony. The service exceeded expectations; the front desk and the one-on-one guides all spoke excellent English. Their responses were prompt and their attitude was wonderful, which was very impressive. However, the service staff at the popular first-floor lobby restaurant were just average (it seemed they were more enthusiastic towards locals?). Overall, I still recommend it; it offers good value for money.
DariTHB 6,618
9.2/10Great3566 Ulasan
Suidobashi/Tokyo Dome Tokyo|3.75km dari pusat bandar
The room was incredibly spacious, and the elevators were very efficient. There are plenty of dining options nearby, and it's conveniently located close to both JR and subway lines, making transportation a breeze. The staff were very friendly, and the self-service check-in and check-out made everything super convenient. You can store your luggage after checking out, and there's a bus service to Haneda Airport.
DariTHB 2,328
9/10Great2180 Ulasan
Tokyo Tower Area Tokyo|2.41km dari pusat bandar
We booked the Tokyo tower side view room. When lying on the bed we are directly facing to the side of the Tokyo tower to enjoy the fantastic tower view. The room is with good size. There is a ventilation feature on the window bay where you can get some fresh air. The bathtub has the bottom massage function which I quite like it. The TV is a bit old and small though. The breakfast we chose is on the top floor where you can enjoy the city view around the hotel. Breakfast options are not too many but definitely enough, the taste is quite good I would say. There are many entertainment options in the hotel, such as public bath and bowling.
DariTHB 7,112
9.1/10Great153 Ulasan
Akasaka Tokyo|2.21km dari pusat bandar
Room and bed were very comfortable, immaculately clean and modern. 2 mins walk from train station, if you need lift access to train then a 6 mins walk, we had a stroller. Breakfast was a bit of a zoo, we went during Christmas, very busy! But tables were spacious so even though there were so many people you don’t feel cramped. Good variety of food selection. We had dinner at the Japanese teppanyaki restaurant. Delicious, especially the tuna salad. I found the lobby staff a little lack of personality, at check in, no mentioning of where breakfast will be, what time check out is. Just checked you in and that’s it, no personal notes in the room. When I expressed I’ve lost my phone at the shop in Tokyo, no sign of empathy (it was a western male staff) no gesture of helpfulness, very cold and robotic. This goes for concierge also, he is an older western gentleman, he needs to use Google translate also which is frustrating cause I could do exactly the same research with Google translate. Overall, hardware is solid, need to fine tune the staff, sprinkle a little bit of personality in them.
DariTHB 9,415
9/10Great938 Ulasan
Odaiba Tokyo|5.01km dari pusat bandar
This hotel is super convenient, right by the Odaiba metro station – you can see it as soon as you exit! It was really easy to get to my exhibition, just a few stops away. The room was spacious enough, and for Tokyo, you get great value for your money at this price point. Plus, there's a mall nearby, so dining options are plentiful. They even have an airport bus service that you can book online, which is a big plus.
DariTHB 4,695
9/10Great473 Ulasan
Shinagawa Tokyo|4.74km dari pusat bandar
The hotel isn't right next to a subway station, but the shuttle bus service is super convenient, running every 15 minutes to and from Meguro Station. It pretty much covers all your transportation needs. It wasn't until after we checked out that we realized they'd upgraded our room type! It was definitely bigger, and we could easily spread out three 28-inch suitcases, which was really handy. The only downside was that the facilities felt a bit old. Even though it had been renovated, there was still an unpleasant smell from the sink drain in the bathroom.
DariTHB 10,418

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Business travel

8.8/10Very Good1168 Ulasan
Ginza/Tsukiji Tokyo|0.29km dari pusat bandar
Generally, it's like a typical Japanese hotel – the room is very small, but for a traveler who just needs a place to sleep, it's perfectly adequate. No frills, very clean and tidy, and the location is excellent. The value for money is truly outstanding!
DariTHB 2,832
9/10Great1104 Ulasan
Ginza/Tsukiji Tokyo|0.44km dari pusat bandar
The newly opened Daiwa Roynet Hotel Ginza is in a fantastic location, right in the heart of Ginza, making it incredibly convenient for shopping and dining. The rooms are spotless and tidy, and the non-smoking room we had was quiet and comfortable. The furnishings and amenities are all brand new, making for a great stay. The front desk staff were attentive and helpful, and check-in was very efficient. Overall, it offers excellent value for money. It's a top choice for couples, perfect whether you're there for a shopping trip or a relaxing getaway. I'd definitely stay here again next time I'm in Tokyo.
DariTHB 4,404
9.3/10Great1717 Ulasan
Ginza/Tsukiji Tokyo|0.89km dari pusat bandar
The staff were all friendly and polite, providing excellent service. The hotel's location is fantastic, just a 3-minute walk to the subway station. The breakfast spread was incredibly generous, offering both Western and Japanese options, including fish, fruits (even lychees!), and pastries. Having stayed at many hotels, I can honestly say this breakfast was the best. We booked a triple room, and it felt a bit small as the third bed took up a lot of space. The hotel's self-service laundry was good, though a bit pricey at 600 yen for washing and another 600 yen for drying. WeChat Pay and Alipay are accepted.
DariTHB 4,463
9.3/10Great662 Ulasan
Odaiba Tokyo|4.77km dari pusat bandar
Had a fantastic stay! The hotel's location is excellent, right next to the Rinkai Line, making it incredibly convenient for getting around, especially to Disney. The room facilities were well-equipped, and the cleanliness was top-notch; there were no unpleasant odors. Breakfast is served on the first floor. We stayed for five nights and went at different times, but on three of those days, we encountered a queue. If you're in a hurry, you might want to factor in some extra time.
DariTHB 3,489
9.1/10Great1823 Ulasan
Tokyo Tower Area Tokyo|2.05km dari pusat bandar
The room was great! We were traveling as a family of three and the room was cleaned exceptionally well every day. The convenience store nearby was super handy for buying things, and we could see Tokyo Tower just a few minutes' walk from the hotel!
DariTHB 5,051
9/10Great429 Ulasan
Ginza/Tsukiji Tokyo|0.34km dari pusat bandar
I had a great stay at Quintessa Hotel Tokyo Ginza. The location is excellent — very convenient for exploring Ginza, shopping, restaurants, and nearby train stations. The hotel was clean, modern, and quiet, and the room had everything I needed for a comfortable stay. The staff were also very friendly and helpful throughout my visit. Overall, it was a great balance of comfort, convenience, and value. I would definitely stay here again when visiting Tokyo.
DariTHB 3,341
9.2/10Great685 Ulasan
Tokyo Station/Nihonbashi Tokyo|1.42km dari pusat bandar
• room is spacious, got everything you need. room and toilets are very clean. • located on high floors, view is great, can see multiple trains getting into station without hearing noises • location is great - basically just above JR station where you can enter the station without exposed to rain
DariTHB 5,871
9.1/10Great686 Ulasan
Tokyo Station/Nihonbashi Tokyo|0.99km dari pusat bandar
The hotel is really close to Tokyo Station, which is especially convenient if you're taking the Shinkansen the next day, as it's right near the Shinkansen exit. You just cross the road, walk for about 2 minutes, and turn right. The room itself is quite small, but other than the room size, everything else was great! You can choose your own pillow, which is a fantastic touch! The hot spring bath was also relaxing, and breakfast was good, they even had ice cream.
DariTHB 3,415

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Breakfast

9/10Great790 Ulasan
Ginza/Tsukiji Tokyo|0.31km dari pusat bandar
Though small, this hotel has everything you need. Its Ginza location is incredibly convenient, perfect for shopping or quickly getting to Narita Airport via the expressway. What truly impressed me is how many features are packed into such a compact space. They have a coin-operated laundry and a large public bath. The room, which I'd estimate at about 20 square meters, even managed to fit bunk beds (1.2m/1.5m), making it very family-friendly. A minor point is that since the hotel is directly above the subway, you occasionally feel vibrations as trains pass. This led to a funny moment when an actual earthquake hit at night, and I initially thought it was just another train going by!
DariTHB 2,575
9.1/10Great88 Ulasan
Tokyo Station/Nihonbashi Tokyo|1.84km dari pusat bandar
My overall experience with this stay was quite complex, feeling more like a test of service management capabilities. On the first day, the room cleaning quality was noticeably below expectations. The wash area, countertop details, and some amenities weren't clean enough, and the bedding wasn't tidied properly. From a housekeeping management perspective, this felt more like a failure in process execution rather than an isolated incident, and it definitely affected my first impression. However, after I raised the issue, the hotel's recovery actions were prompt. In the following days, the room cleaning was significantly more standardized, with noticeable improvements in detail. This indicates that the hotel is capable of good service, but the initial day's execution standards simply weren't met. In contrast, Trip.com's service experience during this incident left a deeper impression. The customer service proactively followed up, communicated efficiently, and handled the situation professionally. They were able to push for problem resolution from a customer experience perspective, demonstrating a mature platform service system. This level of after-sales responsiveness is quite high among current online travel platforms. Overall Rating: The hotel's hardware and positioning are fine, but there's room for improvement in service consistency, especially regarding the first-day delivery standards of housekeeping management. Trip.com's coordination and service performance in this incident, on the other hand, highlighted the professional value of their platform.
DariTHB 24,983
9/10Great263 Ulasan
Ginza/Tsukiji Tokyo|0.36km dari pusat bandar
Great location in Ginza, clean rooms, and super friendly English-speaking staff. coffee + pastries daily, metro + convenience stores right nearby. Amazing value I would stay again!
DariTHB 3,519
9.1/10Great1029 Ulasan
Roppongi Tokyo|3.16km dari pusat bandar
The room was clean and tidy, and the front desk service was very attentive, providing me with lots of guidance on transportation – really commendable! I stayed at this hotel two years ago and just spent another three nights here. The breakfast has definitely improved; I ate there on my check-out day because of the heavy rain, and it was quite good, definitely worth the price. Ironically, the trendy, long-queued bakery near the hotel that everyone raves about was actually quite mediocre.
DariTHB 2,214
9.2/10Great201 Ulasan
Ginza/Tsukiji Tokyo|0.41km dari pusat bandar
Good shopping location but still a walking distance to metro. Can get bustling at night but other than that room is comfortable enough for a nights rest. Toilets are pleasantly of a good size too.
DariTHB 5,555
9.2/10Great1107 Ulasan
Tokyo Station/Nihonbashi Tokyo|1.13km dari pusat bandar
The main advantage is its five-minute proximity to Tokyo Station. To get there, exit Tokyo Station via the Yaesu Central Gate, cross the street, walk straight until you reach Tsubakiya Coffee, and the small street on your left is where it's located. Another great plus: the shower caddy has three shelves, and the middle one is perfectly sized for women! That's a rare find!
DariTHB 3,237
8.9/10Very Good890 Ulasan
Haneda Airport/Kamata Tokyo|13.45km dari pusat bandar
HND Layover Lifesaver! 🔥 HOTEL MYSTAYS Haneda | Free Shuttle + Huge Rooms + Self Check-in A must-stay for early morning/late-night flights! Super close to Haneda Airport with a free shuttle bus. Rooms are spacious and spotless, packed with amenities. Perfect for business or leisure travelers. I personally rate it a perfect 100! 💯 🏨 Hotel Basics - Full Name: HOTEL MYSTAYS Haneda - Address: 5-1-13 Haneda, Ota-ku, Tokyo - Transportation: 4-minute walk from Keikyu Anamori-Inari Station; Free shuttle bus to Haneda Airport (multiple departures morning/evening), approx. 10-minute ride. - Check-in/Check-out: 3:00 PM - 11:00 AM ✨ Key Highlights: Airport Commute + Top-notch Facilities 1️⃣ Stress-free Airport Transfers – A Godsend for Rush Travelers - Free Shuttle Bus: First departure at 5 AM, multiple late-night services, direct to Haneda T1/T2/T3. No need to squeeze onto the train, easy even with lots of luggage. - Public Transport: Keikyu Line to the airport in 10 minutes. Available even for late-night arrivals. No more waking up super early for early flights. 2️⃣ Guest Rooms: Unusually Large for Tokyo, Fully Equipped All rooms 18sqm+, significantly larger than typical Tokyo business hotel rooms. Super spacious for two people, plenty of room to spread out luggage. - Bedding: Medium-firm mattress, soft pillows. Excellent soundproofing on higher floors, no traffic noise. - Amenities: Microwave, mini-fridge, electric kettle, smart toilet, ReFa hairdryer. Some room types include a simple kitchen. - Bathroom: Separate wet/dry areas, consistent hot water, huge bathtub – perfect for unwinding after a flight. - Details: Spotlessly clean throughout, anti-fog mirrors, super fast free WiFi. 3️⃣ Service & Public Areas: Efficient Self-Service, Thoughtful Extras - Self Check-in/Check-out: Just scan your passport at the machine, no queuing. Super quick even for late-night arrivals. - 24-hour Front Desk: Staff includes Chinese speakers, so no communication barriers. Luggage storage and umbrella borrowing available. - Free Facilities: Gym, massage chair relaxation area (free). Great for unwinding after a tiring journey. - Breakfast (Optional): Served from 5:00 AM. Japanese + Western buffet, wide variety. You can still enjoy a hot meal even with an early flight. 4️⃣ Surrounding Amenities: Convenient Stores + Plenty of Food Options - 2-minute walk downstairs: 7-Eleven, FamilyMart, 24-hour drug store. Super convenient for late-night essentials. - Nearby: Lots of authentic ramen shops, izakayas, and teishoku (set meal) restaurants. Easily eat well for around 800 JPY per person. - Attractions: Anamori Inari Shrine is a 5-minute walk away, easy to visit on the way. 💰 Value for Money Summary - Price: Top-tier value for money among similar hotels near Haneda Airport, 30%+ cheaper than on-site airport hotels. - Suitable for: Early/late flight travelers, business trips, families (extra beds available). - Rating: ⭐⭐⭐⭐⭐ (5/5, virtually no downsides) ⚠️ Small Reminders - No shuttle bus after midnight. Taxis are needed (approx. 2000 JPY, 10 minutes). - It's recommended to book breakfast in advance, as it can get busy during peak hours. Overall, if you're looking for a hotel near Haneda Airport with 'free shuttle, large rooms, and hassle-free cleanliness,' HOTEL MYSTAYS Haneda is definitely my top #1 choice. I'd rebook it infinitely! #
DariTHB 2,461
7.9/10Good602 Ulasan
Ueno/Asakusa Tokyo|5.43km dari pusat bandar
This hotel was quite good overall. It is about a 10-minute walk to Iriya Gate at Ueno Station, which made it convenient for getting around Tokyo. One of the best things about this hotel is its location near a large open playground, only about 450 meters away. It was perfect for our kids to play and burn off some energy after a day of sightseeing. There are also halal food options nearby. A halal restaurant near Asakusa is just over 1 km away and can easily be reached on foot. In fact, Asakusa itself is within walking distance, making it easy to explore the area without relying too much on public transport. Overall, we had a pleasant stay. The location was family-friendly, convenient, and suitable for travelers looking for easy access to playgrounds, public transportation, and halal food options.
DariTHB 1,384

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📝 How to Fill Out the Japan Arrival Card (Visit Japan Web)

💻 Step-by-Step (Mobile-Friendly):

🔗 Go to: https://www.vjw.digital.go.jp/

✅ Step 1: Create an Account

  • Enter your email and set a password
  • Confirm via verification link

✅ Step 2: Register Your Trip

  • Add a new trip
  • Fill in:
    • Country/region of departure (e.g., Malaysia 🇲🇾)
    • Arrival airport (e.g., Narita, Haneda, Kansai)
    • Arrival date and flight number

✅ Step 3: Enter Personal & Passport Details

  • Full name (as in passport)
  • Gender
  • Date of birth
  • Nationality
  • Passport number & expiry date

✅ Step 4: Accommodation Details

  • Hotel or address in Japan 🏨
  • Phone number (Malaysia or Japan)

💡 Copy & paste the hotel address from your booking confirmation to avoid errors.

✅ Step 5: Complete Immigration & Customs Forms

  • Fill in:
    • Purpose of visit
    • Occupation
    • Items carried (customs declaration)
  • Submit when completed

✅ Step 6: Get Your QR Codes

📱 You’ll get two QR codes:

  1. Immigration
  2. Customs

📸 Take screenshots or save them in your phone — you’ll scan these at the airport upon arrival.

💼 What You Need

🧳 Required Item

🔍 Notes

Passport

Must be valid for at least 6 months

Flight details

Flight number, date, and arrival airport

Hotel address

For immigration form

Email address

For account setup and confirmation

Mobile device

Works on phone, tablet, or computer

Cost

100% FREE ✅

❤️Book flight tickets to Japan on Trip.com, get the best deals! Don't forget to get Flight Promo Code in advance.

Flights from Kuala Lumpur to Tokyo

  • Sehala
  • Pergi Balik

🧳 Pro Tips for a Smooth Arrival in Japan

🔌 Bring a Type A/B plug adapter — Japan doesn’t use Malaysian plugs

📸 Screenshot your QR codes — don’t rely on airport WiFi

🏨 Have your hotel name/address ready

📱 Use your phone browser — Visit Japan Web is mobile-friendly

📅 Do it a few days before your trip — avoid rushing at the last minute

📶 Get a Japan eSIM or travel SIM before you land to stay connected

😍 Final Thoughts: Don’t Skip the Japan Arrival Card — It’s a Lifesaver!

As a Malaysian traveller who just came back from an unforgettable week in Japan 🗾, I can honestly say that filling in the Japan Arrival Card (through the Visit Japan Web platform) made my arrival so much easier. No rushing to fill paper forms on the plane ✈️, no confusion at immigration, and no long queues — just a quick scan of my QR codes and I was out in minutes! 😎

It only took me about 10 minutes to complete the whole process on my phone the night before my flight. So simple, yet so useful — especially when you're landing after a long journey and just want to get to your hotel 🏨 or grab that first bowl of real Japanese ramen 🍜.

So if you're planning your trip to Japan — whether it’s for cherry blossoms 🌸, anime shopping in Akihabara 🎮, or soaking in an onsen in Hakone ♨️ — don’t forget this step. It’s free, fast, and saves you a ton of time.

✈️ Book your flight to Japan now on Trip.com

🏨 Find the best Japan hotel deals in Tokyo, Osaka & Kyoto

📱 Grab a Japan eSIM for fast internet right when you land

Pack smart, plan ahead, and most importantly — enjoy every moment in Japan. 🇯🇵✨
See you at the konbini! 🍙💼

❓FAQs About the Japan Arrival Card (Visit Japan Web)

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Japan Arrival Card